Creating an Expense Report in Oracle Fusion Applications

This article will show you how to create Expense Reports in Oracle Fusion Applications. From the Navigator, click on the "Expenses" selection on the "About Me" section (or the "Me" section, depending on your Springboard layout):

If you haven't created an Expense report yet, you will be shown the Expenses Product Tour on the page, in which you can watch a quick video to learn more about the Expenses Module. To proceed to create an Expense Report, click on the "Create Expense Report" function:

On the "Create Expense Report" page, initially fill up the "Purpose" field and select the Payment Method and click on save for the application to generate its internal Expense Report Number:

As shown below, the Expense Report was assigned its internal number and is already in "Saved" status. To add the itemized expenses, click on the "+" icon:

On the Expense Item page, choose the appropriate expense type (i.e. Dinner, Hotel, etc.) and the correct amount and date. Put in the number of days the certain Expense was used as it will be divided from the total expense amount:

Depending on your organization's policies, your Expenses might need to be itemized and more detailed. Click on the "Itemize" button to add each line to the total expense. Tick the "Personal" checkbox if the expense was a personal expense and shouldn't be reimbursed. Once done, click on the "Save" drop down next to the "Close" button and proceed to close.

You can attach the necessary images of receipts on the "Create Expense Item" screen by clicking on the "+" icon or tick the "Receipt Missing" checkbox. This may be necessary for approval, depending on the Approving Manager or your organization's policies:

Make sure you tick the checkbox that signifies that you've read and accept the organization's Travel and Expense policies or else you won't be able to submit the expense report for approval. 

The report will undergo approval and once approved, will become a Payment Request in Payables to be processed. Depending on the Payment Method, the amount will be reimbursed to the employee via a Physical Check, Electronic (needs to have a Bank Account setup at the Employee-Level) or Wire. To know the approval stage of the Expense report, go to the Expense Report and click on the Status:

Below is a Video Demonstration of Creating an Expense Report in Oracle Fusion Applications:

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